# Waste transfer note Fill it in, both sign on screen, then share or save the PDF. Free for non-hazardous waste anywhere in the UK. > Duty of care waste transfer note on your phone: pick the EWC code, both sign on screen, share the PDF. Or download the blank template. Free, no account. > Web page: https://complyonsite.com/tools/waste-transfer-note - Free, no account - Based on the duty of care code of practice, 2018 ## Waste transfer note template A blank note to print and fill in by hand: sections A to D, with boxes to tick and room for both signatures. [Download the template PDF, 1 page](https://complyonsite.com/samples/waste-transfer-note-template.pdf) ## Waste transfer note example The same note filled in and signed for one load: a builder’s mixed skip collected by a skip firm. The names and numbers are made up. Waste transfer note Example A Description of the waste - **Description**: Mixed construction and demolition waste from a kitchen refit - **List of Waste code(s)**: 17 09 04 - **How it is contained**: Skip: 8-yard skip - **How much**: 1 skip B Current holder of the waste (transferor) - **Name**: Sam Carter - **Company**: Example Builders Ltd - **Address**: 12 Sample Road, Exampletown, EX1 2AB - **SIC code (2007)**: 41202 Construction of domestic buildings - **Acting as**: Producer of the waste - **Waste hierarchy**: Yes. By signing in section D, I confirm that I have fulfilled my duty to apply the waste hierarchy as required by regulation 12 of the Waste (England and Wales) Regulations 2011. C Person collecting the waste (transferee) - **Name**: Alex Morgan - **Company**: Example Skips Ltd - **Address**: Unit 4, Model Way, Exampletown, EX3 4CD - **Acting as**: Registered waste carrier, CBDU000000 D The transfer - **Address of transfer**: 12 Sample Road, Exampletown, EX1 2AB - **Date**: 27/09/2026 - **Time**: 10:30 Transferor’s signature Signed on the phone Sam Carter, Example Builders Ltd Transferee’s signature Signed on the phone Alex Morgan, Example Skips Ltd Keep a copy until at least 27 September 2028. [Download the example PDF, 1 page](https://complyonsite.com/samples/waste-transfer-note-example.pdf) ## How to fill in a waste transfer note ### What is a waste transfer note? The duty of care record that goes with waste whenever a business hands it to someone else. Both people sign it and both keep a copy. The law sets what it must say, not how it looks, so an invoice with every detail on it counts too. [Environmental Protection Act 1990, section 34](https://www.legislation.gov.uk/ukpga/1990/43/section/34), [regulation 35 of the Waste (England and Wales) Regulations 2011](https://www.legislation.gov.uk/uksi/2011/988/regulation/35) and [GOV.UK](https://www.gov.uk/dispose-business-commercial-waste/waste-transfer-notes) ### What must a waste transfer note include? 1. The List of Waste code, often called the EWC code, and a description of the waste 2. How much there is, and whether it is loose or in a container, and what kind 3. Where and when it changed hands 4. The SIC code of whoever is handing it over 5. The names and addresses of both people, and both signatures 6. What each of them is, such as the producer or a registered carrier, with any permit or registration number 7. A statement from whoever is handing it over that they applied the [waste hierarchy](https://www.legislation.gov.uk/uksi/2011/988/regulation/12) Source: [regulation 35(2)](https://www.legislation.gov.uk/uksi/2011/988/regulation/35) ### Do I need a waste transfer note? Yes, for each load of waste your business hands to someone else, including a skip firm or a waste site. - **Not for your own home.** A householder doesn’t fill one in. If a tradesperson does the work, the waste is theirs and so is the note. - **Not when it stays with the same business**, such as moving it between your own sites. Keep a record of what moved anyway. - **Not for hazardous waste**, which needs a [consignment note](https://complyonsite.com/tools/hazardous-waste-consignment-note) instead. Source: [the waste duty of care code of practice](https://www.gov.uk/government/publications/waste-duty-of-care-code-of-practice) ### How long do you keep waste transfer notes? At least 2 years, both of you, on paper or on a phone or computer. A note signed on 27 September 2026 is kept until at least 27 September 2028. If the council, the Environment Agency or Natural Resources Wales asks to see one, you have 7 days to produce it ([regulation 35(6)](https://www.legislation.gov.uk/uksi/2011/988/regulation/35)). Hazardous waste consignment notes are kept for 3 years ([code of practice](https://www.gov.uk/government/publications/waste-duty-of-care-code-of-practice)). ### Which EWC code goes on it? The List of Waste code that fits the load. A code with an asterisk is hazardous and can’t go on a transfer note. Where building waste has a pair, such as 17 09 04 and 17 09 03*, the one without the asterisk is only for waste that’s been checked and holds no hazardous substances at levels that make it hazardous. If what’s in it can’t be found out, it takes the code with the asterisk. [Find a code in the EWC code finder](https://complyonsite.com/tools/ewc-code-finder) or read [how to classify construction and demolition waste](https://www.gov.uk/guidance/construction-and-demolition-waste-how-to-classify). ### Which SIC code goes on it? The SIC 2007 code of the business handing over the waste. A limited company’s code is on its Companies House record. Common codes for site work: | 41201 | Construction of commercial buildings | | --- | --- | | 41202 | Construction of domestic buildings | | 43110 | Demolition | | 43120 | Site preparation | | 43210 | Electrical installation | | 43220 | Plumbing, heat and air-conditioning installation | | 43910 | Roofing activities | | 43999 | Specialised construction activities (other than scaffold erection) n.e.c. | | 38110 | Collection of non-hazardous waste | | 81300 | Landscape service activities | Source: [UK SIC 2007, Office for National Statistics](https://www.ons.gov.uk/methodology/classificationsandstandards/ukstandardindustrialclassificationofeconomicactivities/uksic2007) ### How do I check a waste carrier? Ask for their registration number and look it up on the [Environment Agency register](https://environment.data.gov.uk/public-register/view/search-waste-carriers-brokers), or with [Natural Resources Wales](https://naturalresources.wales/permits-and-permissions/waste-carriers-brokers-and-dealers-public-register/?lang=en) or [SEPA](https://search-the-register.sepa.org.uk/Find-Waste-Transporters-Brokers) if they registered there. A registration with any of the three counts in England, Wales and Scotland. Upper-tier numbers start CBDU and are [renewed every 3 years](https://www.gov.uk/register-renew-waste-carrier-broker-dealer-england). Most firms carrying other people’s waste need upper tier. Lower tier, numbers starting CBDL, covers charities, voluntary groups, councils and firms carrying only their own waste. A builder carrying their own building or demolition waste still needs upper tier ([regulation 24(5)](https://www.legislation.gov.uk/uksi/2011/988/regulation/24)). ### Can I use an annual waste transfer note? Yes, for the same waste going with the same carrier. It’s called an annual note or season ticket. It lasts up to a year, carries a schedule of each collection and is kept for 2 years after the last one ([GOV.UK](https://www.gov.uk/dispose-business-commercial-waste/waste-transfer-notes), [Natural Resources Wales](https://naturalresources.wales/guidance-and-advice/environmental-topics/waste-management/completing-waste-transfer-notes/?lang=en)). The note on this page is for a single load. ### Does digital waste tracking replace transfer notes? No. From October 2026 permitted sites that receive waste also record it on the [digital waste tracking service](https://www.gov.uk/government/publications/digital-waste-tracking-service/digital-waste-tracking-service), but the rules for transfer notes have not changed. When you get to Sign, this page fills in Defra’s Receipt of Waste spreadsheet for the load, ready for the site to finish and upload. Running a receiving site? [Check your Receipt of Waste spreadsheet](https://complyonsite.com/tools/defra-receipt-of-waste-spreadsheet-checker) before you upload it. ### Questions people ask - **Can both people sign a waste transfer note on a phone?**: Yes. A note can be electronic as long as it can be shown in a visible, legible form, and an electronic note takes an electronic signature (regulation 35(4) and (5)). The code of practice adds that an enforcement officer must be able to view it. [Regulation 35](https://www.legislation.gov.uk/uksi/2011/988/regulation/35) - **Is there an official waste transfer note form?**: GOV.UK publishes one, form WMC2A, to fill in, print and sign. You don’t have to use it. The PDF here has the same sections, A to D. [The GOV.UK form](https://www.gov.uk/government/publications/duty-of-care-waste-transfer-note-template) - **What happens if you don’t have one?**: Breaking the duty of care is an offence, and the fine has no upper limit. If you can’t produce a note when asked, the council, the Environment Agency or Natural Resources Wales can offer a £300 fixed penalty instead of prosecution. [Environmental Protection Act 1990, section 34A](https://www.legislation.gov.uk/ukpga/1990/43/section/34A) - **Do I still need a waste transfer note book?**: No. A note on a phone or computer counts as much as a carbon-copy book, as long as both of you keep a copy for 2 years. If you’d rather fill one in by hand, print the blank template on this page. [Regulation 35](https://www.legislation.gov.uk/uksi/2011/988/regulation/35) - **Does this work in Scotland or Northern Ireland?**: Yes. Choose the place beside the steps and the note follows its rules. In Scotland it says whether the person handing over produced or imported the waste. In Northern Ireland it says where the waste goes after collection. Your answers stay when you change the place. [NetRegs duty of care guidance](https://www.netregs.org.uk/environmental-topics/waste/duty-of-care-your-waste-responsibilities/) - **Does ComplyOnSite keep my note?**: No. Your notes stay in this browser on this device, and only you save or send the PDF. If someone signs on their own phone, the note is locked on your phone first, so our server holds a copy it can’t read, for 7 days. The page checks that every item is filled in, not that it’s right. The note records what the two of you state and sign.