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Waste transfer note Fill it in, both sign on screen, then share or save the PDF. Free for non-hazardous waste anywhere in the UK.

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  • Based on the duty of care code of practice, 2018
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Waste transfer note

Waste transfer note template

A blank note to print and fill in by hand: sections A to D, with boxes to tick and room for both signatures.

Waste transfer note

A Description of the waste

Description
Left blank to fill in
List of Waste code(s)
Left blank to fill in
How it is contained
□ Loose □ Sacks □ Skip □ Drum □ Other
How much
Left blank to fill in

B Current holder of the waste (transferor)

Name and company
Left blank to fill in
Address
Left blank to fill in
SIC code (2007)
Left blank to fill in
Acting as
□ Producer □ Importer □ Transporter □ Local authority □ Permit holder □ Registered exemption □ Registered carrier □ Registered broker or dealer
Permit or registration no.
Left blank to fill in
Waste hierarchy
□ By signing in section D, I confirm that I have fulfilled my duty to apply the waste hierarchy as required by regulation 12 of the Waste (England and Wales) Regulations 2011.

C Person collecting the waste (transferee)

Name and company
Left blank to fill in
Address
Left blank to fill in
Acting as
□ Producer □ Importer □ Transporter □ Local authority □ Permit holder □ Registered exemption □ Registered carrier □ Registered broker or dealer
Permit or registration no.
Left blank to fill in

D The transfer

Address of transfer
Left blank to fill in
Date and time
Left blank to fill in
Broker or dealer, if any
Left blank to fill in

Transferor’s signature

Name and company

Transferee’s signature

Name and company

Download the template PDF, 1 page

Waste transfer note example

The same note filled in and signed for one load: a builder’s mixed skip collected by a skip firm. The names and numbers are made up.

Waste transfer note

Example

A Description of the waste

Description
Mixed construction and demolition waste from a kitchen refit
List of Waste code(s)
17 09 04
How it is contained
Skip: 8-yard skip
How much
1 skip

B Current holder of the waste (transferor)

Name
Sam Carter
Company
Example Builders Ltd
Address
12 Sample Road, Exampletown, EX1 2AB
SIC code (2007)
41202 Construction of domestic buildings
Acting as
Producer of the waste
Waste hierarchy
Yes. By signing in section D, I confirm that I have fulfilled my duty to apply the waste hierarchy as required by regulation 12 of the Waste (England and Wales) Regulations 2011.

C Person collecting the waste (transferee)

Name
Alex Morgan
Company
Example Skips Ltd
Address
Unit 4, Model Way, Exampletown, EX3 4CD
Acting as
Registered waste carrier, CBDU000000

D The transfer

Address of transfer
12 Sample Road, Exampletown, EX1 2AB
Date
27/09/2026
Time
10:30

Transferor’s signature

Signed on the phone

Sam Carter, Example Builders Ltd

Transferee’s signature

Signed on the phone

Alex Morgan, Example Skips Ltd

Keep a copy until at least 27 September 2028.

Download the example PDF, 1 page
A waste transfer note made on this page, filled in for one skip and signed by both people

What is a waste transfer note?

The duty of care record that goes with waste whenever a business hands it to someone else. Both people sign it and both keep a copy.

The law sets what it must say, not how it looks:

  1. The List of Waste (EWC) code and a description of the waste
  2. How much, and whether it is loose or in a container
  3. Where and when it changed hands
  4. The SIC code of whoever hands it over
  5. Both names, addresses and signatures
  6. What each of them is, such as producer or carrier, and any permit or registration number
  7. A statement that the waste hierarchy was applied

Environmental Protection Act 1990, section 34, regulation 35 of the Waste (England and Wales) Regulations 2011, GOV.UK

The Sign step of this page on a phone, signed by Sam Carter and Alex Morgan

How to fill in a waste transfer note

One for each load your business hands to someone else, a skip firm included. Not for waste from your own home, waste moved between your own sites, or hazardous waste, which takes a consignment note (code of practice).

EWC code
The code that fits the load. A code with an asterisk is hazardous and can’t go on this note. Where building waste has a pair, such as 17 09 04 and 17 09 03*, and you can’t find out what’s in it, it takes the one with the asterisk. Find a code
SIC code
Of whoever hands the waste over, such as 43110 for demolition. A company’s code is on its Companies House record.
Carrier
Look up their registration with the Environment Agency, Natural Resources Wales or SEPA. Most firms carrying other people’s waste need upper tier, numbers starting CBDU. A builder carrying their own building waste does too (regulation 24(5)).
Signatures
Both of you, on paper or on screen. An electronic note takes an electronic signature (regulation 35).
The first page of the annual waste transfer note template, blank

Can I use an annual waste transfer note?

Yes, for the same waste going with the same carrier. An annual note, or season ticket, lasts up to a year, lists each collection and is kept for 2 years after the last one. The note above is for a single load.

Get the annual note template

GOV.UK, Natural Resources Wales

A weighbridge ticket for one load beside Defra’s Receipt of waste record for the same load, with its reference issued

Does digital waste tracking replace transfer notes?

No. From October 2026 most permitted sites in England and Wales that receive waste also record it on the digital waste tracking service (who it covers). The rules for transfer notes have not changed.

At Sign, this page fills in Defra’s Receipt of Waste spreadsheet for the load, ready for the site to finish and upload.

Check a Receipt of Waste spreadsheet

Questions people ask

How long do you keep waste transfer notes?

At least 2 years, both of you, on paper or on a phone or computer. If the council, the Environment Agency or Natural Resources Wales asks to see one, you have 7 days to produce it. Hazardous waste consignment notes are kept for 3 years by the producer and consignor. Regulation 35

What happens if you don’t have one?

Breaking the duty of care is an offence, and the fine has no upper limit. If you can’t produce a note when asked, the council, the Environment Agency or Natural Resources Wales can offer a £300 fixed penalty instead of prosecution. Environmental Protection Act 1990, section 34A

Does this work in Scotland or Northern Ireland?

Yes. Choose the place beside the steps and the note follows its rules. Your answers stay when you change the place. NetRegs duty of care guidance

Does ComplyOnSite keep my note?

No. Your notes stay in this browser on this device, and only you save or send the PDF. A Companies House search sends the letters you type through our server to Companies House, and the answer is kept for a day. If someone signs on their own phone, the note is locked on your phone first, so our server holds a copy it can’t read, for 7 days. The page checks that every item is filled in, not that it’s right. The note records what the two of you state and sign.