DIGITAL WASTE TRACKING · RECEIPT OF WASTE

Waste in. Reported digitally. Get the spreadsheet right first.

Defra's Receipt of Waste service accepts a direct system connection or its own spreadsheet. If you are filling in the spreadsheet, check it here before you upload it.

MOVEMENT LEVEL · ITEM LEVEL · EWC CODES · WEIGHTS · CARRIER DETAIL
CHECK YOUR SPREADSHEETHOW REPORTING WORKS
receipt-of-waste-template.xlsxPublished by Defra
RowCDGKV
8Movement referenceReceiver site nameAuthorisation no.ReceivedTransport
  • Coversheet
  • 1. Guidance
  • 2. Data definitions
  • 3. EWCs
  • 4. Disposal and recovery codes
  • 5. POP name and codes
  • 6. Haz property codes
  • 7. Waste movement level
  • 8. Waste item level
  • Data dropdowns
Nine tabs. Two of them are yours to fill in — the rest are Defra reference lists.

TWO WAYS TO REPORT

Both routes end at the same place. Only one needs no software project.

  • Connect a system

    Your waste software sends each receipt to Defra's service automatically. This suits operators whose supplier has already built the connection.

    Needs a compatible system and a supplier who has done the work.

  • Use Defra's spreadsheet

    Checked on this site

    Record your movements and items in Defra's own workbook, then upload it to the service yourself. Nothing to install, nothing to integrate.

    Needs the workbook filled in exactly the way the service expects.

Where the spreadsheet route goes wrong

The service reads the workbook strictly. A blank receiver authorisation number, a date in the wrong shape, an item that names a movement you never recorded — any of these come back as a rejection, and you find out after the upload rather than before it.

Defra guidance: report receipt of waste

Check the workbook first. Review what it finds. Download the proven result.

The checker reads the two tabs you filled in and explains the problems it can prove. It applies only safe, mechanical repairs. You get either a checked workbook that has no blockers, an unfinished working copy with the remaining facts to fix, or a clear reason why no file can be returned.

7. Waste movement level

One row per load arriving on site.

  • A unique reference for the movement
  • Receiving site name, address and postcode
  • Receiver authorisation number in a recognised UK format
  • Date and time the waste was received
  • Carrier organisation and registration
  • Means of transport, plus the vehicle registration when it came by road

8. Waste item level

One row per waste type within a load.

  • The movement reference this item belongs to
  • EWC code taken from the list in the workbook
  • Description and physical form of the waste
  • Number of containers and container type
  • Weight, weight unit, and whether it was estimated
  • Disposal or recovery allocation

What it does not do

  • It does not submit anything. You upload to Defra yourself, on the official service.
  • It works on Defra’s own workbook. A workbook that has been restructured cannot be checked.
  • Loads carrying hazardous waste or POPs are outside what it checks today, and it says so rather than guessing.

Have the workbook to hand?

Choose the file and read what comes back. Download a checked workbook only when it is ready, or an unfinished working copy when safe repairs helped but facts still need attention. It is free and there is no account to create.

OPEN THE SPREADSHEET CHECKER

If you need help