Waste paperwork by jurisdiction

The document that goes with a load of waste in 16 places across the UK, Ireland, the Netherlands, the US, Canada and Australia: who signs it and what each person fills in, how long it is kept, whether it can be electronic, and the regulator’s system.

Updated 7 October 2026. Sources checked between September 2026 and October 2026. Next update: No fixed date: when a document is added or a regulator changes its rules. How these figures are produced.

Documents: 26; In 16 places
Can be electronic: 12; Yes, or in the regulator’s own system
Only the regulator issues: 11; A numbered form or a record in its system
Kept longest: 7 years; Waste docket, Ireland

Every document, side by side

One row per document and place. 11 rows have a question the rules read so far do not settle; those say Unknown.

Waste movement paperwork by jurisdiction
Place and document	Who signs, and what each fills in	Kept for at least	Electronic record	Signed on screen	Regulator’s system or issuer	Sources and tool
United Kingdom
EnglandWaste transfer noteNon-hazardous wasteAny layout with every item	Transferor (the person handing the waste over) Sections A and B, and signs section D Transferee (the person collecting it) Section C, and signs section D	2 yearsTransferor and transferee	YesIt must be viewable in a visible, legible form.	YesAn electronic note takes an electronic signature.	Digital waste tracking	Waste transfer note 2 sources Waste (England and Wales) Regulations 2011, regulation 35 Digital waste tracking service (GOV.UK)
EnglandHazardous waste consignment noteHazardous wasteThe official form	Consignor Parts A and B before collection, and signs Part D Carrier Signs Part C on collection Consignee Part E on receipt, and signs it	3 yearsAfter the waste is transferred	UnknownThe Regulations and the regulator’s guidance describe a paper note and do not say either way.	UnknownThe Regulations and the regulator’s guidance describe a paper note and do not say either way.	Digital waste tracking	Hazardous waste consignment note 2 sources Hazardous Waste (England and Wales) Regulations 2005, regulations 35, 36 and 49 and Schedule 4 Digital waste tracking service (GOV.UK)
WalesWaste transfer noteNon-hazardous wasteAny layout with every item	Transferor (the person handing the waste over) Sections A and B, and signs section D Transferee (the person collecting it) Section C, and signs section D	2 yearsTransferor and transferee	YesIt must be viewable in a visible, legible form.	YesAn electronic note takes an electronic signature.	Digital waste tracking	Waste transfer note 2 sources Waste (England and Wales) Regulations 2011, regulation 35 Digital waste tracking service (GOV.UK)
WalesHazardous waste consignment noteHazardous wasteThe official form	Consignor Parts A and B before collection, and signs Part D Carrier Signs Part C on collection Consignee Part E on receipt, and signs it	3 yearsAfter the waste is transferred	UnknownThe Regulations and the regulator’s guidance describe a paper note and do not say either way.	UnknownThe Regulations and the regulator’s guidance describe a paper note and do not say either way.	Digital waste tracking	Hazardous waste consignment note 3 sources Hazardous Waste (Wales) Regulations 2005, Schedule 4 Natural Resources Wales: how to complete a hazardous waste consignment note Digital waste tracking service (GOV.UK)
ScotlandWaste transfer noteNon-hazardous wasteAny layout with every item	Transferor (the person handing the waste over) Sections A and B, and signs section D Transferee (the person collecting it) Section C, and signs section D	2 yearsTransferor and transferee	Yes“In writing” includes an electronic communication.Environmental Protection (Duty of Care) (Scotland) Regulations 2014, regulation 2	YesAn electronic note is signed with an electronic signature.Environmental Protection (Duty of Care) (Scotland) Regulations 2014, regulation 2	Digital waste tracking	Waste transfer note 3 sources Environmental Protection (Duty of Care) (Scotland) Regulations 2014, regulation 3 Digital waste tracking service (GOV.UK) Environmental Protection (Duty of Care) (Scotland) Regulations 2014, regulation 2
ScotlandSpecial waste consignment noteSpecial (hazardous) wasteIssued by the regulator	Consignor or holder Sections A and B before removal, and confirms Section D Carrier Section C on collection Consignee Section E on receipt, and sends a copy to SEPA 26 required items A Consignment details Please tick if you are a transfer station · A1. The waste described below is to be removed from (name, address) · A1. Postcode · A2. The waste will be taken to (name, address) · A2. Postcode · A3. The consignment(s) will be · A4. Expected removal date of first consignment · A5. Name · A5. On behalf of (company, address) · A5. Postcode · A6. Tel · A6. Date B Description of the waste B8: The process giving rise to the waste is · B1 Description of Waste · B2 Six-Digit EWC code · B3 Physical Form · B4 Colour · B5 Total quantity for removal (Kg, Ltrs, Tonnes) · B5 Container size, type, number · B6 The chemical/biological components that make the waste special are: component and concentration (% or mg/kg) · B7 Hazard code(s) C Carrier’s certificate Name · On behalf of (company, address) · C1. Carrier registration no./reason for exemption D Consignor’s certificate Name · On behalf of (company, address)	3 yearsConsignor and carrier	YesSEPA’s note can pass between the parties by email; SEPA prefers its Excel note.	YesOn SEPA’s note each party ticks to confirm their certificate.	SEPA	Special waste consignment note 4 sources Special Waste (SEPA) SEPA special waste consignment note, PDF version 4.3, with guidance notes SEPA guidance: consigning special waste (WAS-G-HAZ-02) Special Waste Regulations 1996, regulation 15 (Scotland)
Northern IrelandWaste transfer noteNon-hazardous wasteAny layout with every item	Transferor (the person handing the waste over) Sections A and B, and signs section D Transferee (the person collecting it) Section C, and signs section D	2 yearsTransferor and transferee	YesAccepted only if it is legible.Controlled Waste and Duty of Care Regulations (Northern Ireland) 2013, regulation 5	YesAn electronic note is signed with an electronic signature.Controlled Waste and Duty of Care Regulations (Northern Ireland) 2013, regulation 5	Digital waste tracking	Waste transfer note 3 sources Controlled Waste (Duty of Care) Regulations (Northern Ireland) 2002, regulation 2 Digital waste tracking service (GOV.UK) Controlled Waste and Duty of Care Regulations (Northern Ireland) 2013, regulation 5
Northern IrelandHazardous waste consignment noteHazardous wasteIssued by the regulator	Producer or consignor Parts A and B before collection, and signs Part D Carrier Signs Part C on collection Consignee Part E on delivery, and sends the deposit copy to NIEA 23 required items A Consignment details Please tick if you are a transfer station · 1. The waste described below is to be removed from (name, address & postcode) · 2. The waste will be taken to (name, address & postcode) · 3. The consignment(s) will be · 4. Expected removal date of first consignment · 6. Name · 6. On behalf of (company, address & postcode) · 6. Date · 7. Telephone No B Description of waste SIC for the process giving rise to the waste is · 1. The waste is · 2. The process giving rise to the waste is · 3. List of Wastes (EWC) Code (6 digits) · 3. Quantity (kg/lts/tonnes) · 3. The chemical/biological components of the waste and their concentrations are: component and concentration (% or mg/kg) · 3. Physical Form · 3. Hazard Code(s) · 3. Container type, size C Carrier’s certificate Name · On behalf of (company, address, postcode & telephone no.) · 1. Carrier Registration No./Reason for Exemption D Consignor’s certificate Name · On behalf of (company, address & postcode)	3 yearsConsignor, producer and carrier	UnknownNIEA’s note is a six-part carbon form. A pre-notification sent by email is followed by the original by post.	Unknown	NIEA	Niea hazardous waste consignment note 3 sources Hazardous waste (DAERA) Guide to consigning hazardous waste (NIEA, PDF) Hazardous Waste Regulations (Northern Ireland) 2005, regulation 22
Ireland
IrelandWaste transfer formHazardous waste moved within IrelandIssued by the regulator	Notifier Buys the form, fills it in on the portal and signs the printed form Carrier Signs the printed form before the waste moves Consignee Completes the form online on receipt 10 required items Purchase Waste Transfer Form Notifier · Consignee · Local Authority · Quantity of Form Use WTF (Notifier Update) Date Shipped · Tonnes Shipped (1,000kg = 1 tonne) · Type of Collection · LoW Codes · Physical Characteristics · Haulier (Carrier)	3 yearsNotifier, carrier and consignee	In the regulator’s systemMade on Dublin City Council’s portal; the signed print travels with the waste.	On the paper formThe notifier and carrier sign the printed form; the consignee confirms online.	The Waste Transfer Management Portal	Waste transfer form ireland 4 sources S.I. No. 324 of 2011, European Communities (Shipments of Hazardous Waste exclusively within Ireland) Regulations 2011 Regulations on the shipment of hazardous waste within Ireland (Dublin City Council) DCC WTMP external user manual, Final 0.2 (PDF) Waste Transfer Forms: frequently asked questions, March 2022 (Dublin City Council, PDF)
IrelandWaste docketNon-hazardous wasteAny layout with every item	Site representative Fills in The load, and signs Haulier Fills in Destination and Haulier, and signs 13 required items The load Date of collection · Source of the waste (site name and address) · Description of the waste · Quantity · Vehicle registration number · Site representative Destination Facility the waste is delivered to (name and address) · Facility authorisation number Haulier Haulier name and address · Waste collection permit number · Name of person signing for the haulier Delivery Date delivered · Quantity weighed at the facility	7 yearsHaulier, under its collection permit	Not set by the rulesNo prescribed docket: the haulier’s permit sets its records, and the EPA’s construction guidelines ask for a signed docket each load.	Not set by the rulesNothing sets how a docket is signed.	None in the rules read	Waste transfer note ireland 2 sources Waste Management (Collection Permit) Regulations 2007, consolidated to 2023 (NWCPO, PDF) Best practice guidelines for the preparation of resource and waste management plans for construction and demolition projects (EPA, PDF)
Netherlands
NetherlandsBegeleidingsbriefBusiness and hazardous wasteIssued by the regulator	Disposer (ontdoener) Signs when the waste leaves and keeps the white original Transporter Signs for the load Receiver Date received and weighed quantity, and signs Sender (afzender) Signature optional 17 required items 1 Sender (afzender) The sender is · Sender 3A–3B Disposer and place of origin 3A Disposer (ontdoener) · Street and number (straat + nr) · Postcode and town (postc. + woonpl.) · Date transport starts (datum aanvang transport) 4A–4B Outsourced carrier and destination 4B Place of destination (locatie van bestemming) · Street and number (straat + nr) · Postcode and town (postc. + woonpl.) 5 Transported by (getransporteerd door) Transported by · Collection round (route-inzameling) · Collector scheme (inzamelaarsregeling) · Repeated loads (repeterende vrachten) 6 The waste Usual name of the waste (gebruikelijke benaming) · Number/packaging (aantal/verpakking) · Eural code · Processing method (verw. meth.)	5 yearsReceiver that reports the receipt, and everyone else’s waste records	Only with approvalPaper is the rule; a digital begeleidingsbrief needs the minister’s permission, granted by the LMA.	Only in an approved systemOnly within an approved digital system.	Beurtvaartadres	Begeleidingsbrief afvalstoffen 5 sources Regeling melden bedrijfsafvalstoffen en gevaarlijke afvalstoffen, article 6 and Annex C (wetten.overheid.nl) Toelichting op de Regeling melden bedrijfsafvalstoffen en gevaarlijke afvalstoffen, Staatscourant 2004, 207 Begeleidingsbrief (Landelijk Meldpunt Afvalstoffen) De digitale begeleidingsbrief (Landelijk Meldpunt Afvalstoffen) Voorbeeld van de begeleidingsbrief, version 2.3 (LMA, PDF)
United States
United StatesAsbestos waste shipment recordAsbestos-containing wasteAny layout with every item	Waste generator’s authorized agent Fills in 1–4, 5–8 and 9, and signs Transporter 1 Fills in 10, and signs Transporter 2 (if used) Fills in 11, and signs Waste disposal site owner or operator Fills in 12–13, and signs 22 required items 1–4 Generator, operator, disposal site and agency 1. Work site name and mailing address · Owner’s name · Owner’s telephone no. · 2. Operator’s name and address · Operator’s telephone no. · 3. Waste disposal site (WDS) name, mailing address, and physical site location · WDS phone no. · 4. Name and address of responsible agency 5–8 The asbestos waste 5. Description of materials · 6. Containers: number · 6. Containers: type · 7. Total quantity, cubic yards (cubic meters) 9 Operator’s certification Printed/typed name & title · Date (the date the transporter receives it) 10 Transporter 1 (acknowledgment of receipt of materials) Printed/typed name & title · Date received · Address and telephone no. 11 Transporter 2 (acknowledgment of receipt of materials) Printed/typed name & title · Date received · Address and telephone no. 12–13 Waste disposal site 13. Printed/typed name & title · Date of signature and receipt of shipment	2 yearsGenerator and disposal site	UnknownThe federal rule asks for a form similar to EPA’s Figure 4 and says nothing about the medium.	Not set by the rulesThe federal rule asks for a signed record but does not say how it is signed.	None in the rules read	Asbestos waste shipment record 3 sources 40 CFR 61.150, standard for waste disposal (eCFR) 40 CFR 61.154, active waste disposal sites (eCFR) Figure 4, Waste Shipment Record, and instructions: 55 FR 48406, 20 November 1990 (EPA)
United StatesNon-hazardous waste manifestNon-hazardous wasteAny layout with every item	Generator or authorized agent Fills in 1–3, 4–5, 6–10 and 11, and signs Transporter 1 Fills in 12, and signs Transporter 2 (if used) Fills in 13, and signs Receiving facility owner, operator or agent Fills in 14–15, and signs 20 required items 1–3 Generator 2. Generator’s name and mailing address · Generator’s phone 4–5 Transporter and receiving facility 4. Transporter company name · 5. Receiving facility name and site address · Facility’s phone 6–10 The waste 6. Description of waste · 7. Containers: number · 7. Containers: type · 8. Total quantity · 8. Unit 11 Generator’s certification Printed/typed name & title · Date shipped 12 Transporter 1 (acknowledgment of receipt of materials) Printed/typed name · Truck or license plate no. · Date received 13 Transporter 2 (acknowledgment of receipt of materials) Transporter 2 company name · Printed/typed name · Date received 14–15 Receiving facility 15. Printed/typed name · Date received	No fixed periodAs the state, permit or contract requires	Not set by the rulesNo federal rule sets this document; the landfill’s or state’s own form applies where there is one.	Not set by the rulesNo federal rule sets this document.	None in the rules read	Non hazardous waste manifest 5 sources 40 CFR 262.20, manifest general requirements (eCFR) 40 CFR 262.11, hazardous waste determination (eCFR) 49 CFR 172.200, shipping papers: applicability (eCFR) TCEQ, EPA waste manifest system: hazardous and Class 1 wastes Illinois EPA, Non-Hazardous Special Waste Manifest instructions (PDF)
United StatesUniform Hazardous Waste ManifestHazardous wasteIssued by the regulator	Generator Items 1 to 15, and signs item 15 Each transporter Signs item 17 on taking the waste Designated facility Items 18 and 19, and signs item 20 35 required items 1–5 Generator 1. Generator ID Number · 2. Page 1 of · 3. Emergency Response Phone · 5. Generator’s Name and Mailing Address · Generator’s Phone 6–7 Transporters 6. Transporter 1 Company Name · 6. Transporter 1: U.S. EPA ID Number 8 Designated facility 8. Designated Facility Name and Site Address · Facility’s Phone · 8. Designated Facility: U.S. EPA ID Number 9–13 Waste line 1 9b. U.S. DOT Description (including Proper Shipping Name, Hazard Class, ID Number, and Packing Group (if any)) (line 1) · 10. Containers: No. (line 1) · 10. Containers: Type (line 1) · 11. Total Quantity (line 1) · 12. Unit Wt./Vol. (line 1) · 13. Waste Codes (line 1) 9–13 Waste line 2 9b. U.S. DOT Description (including Proper Shipping Name, Hazard Class, ID Number, and Packing Group (if any)) (line 2) · 10. Containers: No. (line 2) · 10. Containers: Type (line 2) · 11. Total Quantity (line 2) · 12. Unit Wt./Vol. (line 2) · 13. Waste Codes (line 2) 9–13 Waste line 3 9b. U.S. DOT Description (including Proper Shipping Name, Hazard Class, ID Number, and Packing Group (if any)) (line 3) · 10. Containers: No. (line 3) · 10. Containers: Type (line 3) · 11. Total Quantity (line 3) · 12. Unit Wt./Vol. (line 3) · 13. Waste Codes (line 3) 9–13 Waste line 4 9b. U.S. DOT Description (including Proper Shipping Name, Hazard Class, ID Number, and Packing Group (if any)) (line 4) · 10. Containers: No. (line 4) · 10. Containers: Type (line 4) · 11. Total Quantity (line 4) · 12. Unit Wt./Vol. (line 4) · 13. Waste Codes (line 4) 15 Generator’s/Offeror’s certification Generator’s/Offeror’s Printed/Typed Name	3 yearsGenerator	In the regulator’s systemElectronic in e-Manifest, or on paper from an EPA-registered printer.	In the regulator’s systemElectronically in e-Manifest, or by hand on the paper manifest.	EPA’s e-Manifest system	Hazardous waste manifest 7 sources 40 CFR 262 Subpart B, the manifest (eCFR) 40 CFR 262.14, very small quantity generators (eCFR) 40 CFR 262.40, recordkeeping (eCFR) 40 CFR 262.42, exception reporting (eCFR) EPA Form 8700-22, Uniform Hazardous Waste Manifest, Rev. 12-17 (sample, PDF) EPA, Hazardous Waste Manifest Instructions (PDF) EPA, e-Manifest user fees and payment information
New JerseySolid Waste Origin and Disposal FormSolid waste to a New Jersey facilityThe official form	Driver, for the registered transporter Fills in A. 1–5, A. 6, A. 7, A. 8 and A. 9–10, and signs Weigh master Fills in B. 11–12 and B. 13–16, and signs Receiving facility operator (stamp or signature) (if used) Fills in C. 17, and signs 23 required items A. 1–5 Transporter Section 1. Name of Registered Transporter · Phone No. · 2. NJDEP Registration No. · 3. Type of Transporter Registration · 4. Waste Self-Generated A. 6 Equipment 6. Cab or Single Unit: Decal No. · 6. Cab or Single Unit: License Plate No. · 6. Cab or Single Unit: Leased A. 7 Waste Types and Source Separated Recyclables 7. A. Waste Types A. 8 Waste origin 8. Municipality (ies), line 1 · 8. County(ies), line 1 · 8. State, line 1 · 8. % of Total Load, line 1 A. 9–10 Transporter’s Certification 9. Date Waste Collected · Print Driver’s Name · Date B. 11–12 Disposal Destinations 11. Final Disposal Facility Name & State B. 13–16 Weigh master 13. In State weigh location · 14. GROSS WT. · DATE C. 17 In State Disposal Facility Section Receiving Facility Permit or ID#. · DATE · TIME	1 yearReceiving facility	Unknown	UnknownThe receiving facility may stamp item 17 instead of signing.	None in the rules read	Solid waste origin and disposal form 3 sources NJDEP Solid Waste Origin and Disposal Form and instructions (PDF) N.J.A.C. 7:26-3, Transportation, effective 31 July 2023 (NJDEP courtesy copy, PDF) N.J.A.C. 7:26-2.13, solid waste facility records (NJDEP courtesy copy, PDF)
New YorkPart 360 Series Waste Tracking Document - Construction & Demolition DebrisConstruction and demolition debrisThe official form	Authorized Representative of Generator Fills in Type of C&D debris and waste quantity, Location where waste was picked up and Generator, and signs Driver, for the transporter Fills in Transporter, and signs Receiving site Fills in Receiving facility, and signs 35 required items Type of C&D debris and waste quantity TYPE OF C&D DEBRIS Location where waste was picked up Source Name · Address · City · State · Zip Code Generator Name · Address · City · State · Zip · Authorized Representative of Generator · Phone · Transporter Name · Receiving Facility Name · Receiving Facility Address · Receiving Facility City · Receiving Facility State · Receiving Facility Zip · Date Transporter DEC Permit/Registration No. · Transporter Company Name · Driver Name (print) · Phone · Plate No. · Date Receiving facility Name · Address · City · State · Zip · Put [X] for · Print Name · Phone · Date	3 yearsTransporter	UnknownIt must be in a form DEC prescribes or approves.	Unknown	None in the rules read	Part 360 waste tracking document 3 sources NYSDEC, Part 360 Series Waste Tracking Document - Construction & Demolition Debris, Rev. July 2023 (PDF) 6 NYCRR Part 360 series, including 360.2(b)(190), 364-2.1, 364-5.1 and 364-5.2, effective 22 July 2023 (NYSDEC, PDF) New York Environmental Conservation Law 27-3101, waste tracking documents
IllinoisLPC-662 Source Site CertificationClean soil going to a fill operationThe official form	Source site owner, operator or authorized representative Fills in I, II, III, IV and V, and signs 31 required items I Source Location Information Project Name · Physical Site Location (Street, Road) · City · State · Zip Code · County · Latitude (Decimal Degrees) · Longitude (-Decimal Degrees) · Identify how the lat/long data were determined II Owner/Operator Information for Source Site: Site Owner Name · Street Address · City · State · Zip Code · Phone · Contact II Owner/Operator Information for Source Site: Site Operator Name · Street Address · City · State · Zip Code · Phone · Contact III Descriptions of Current and Past Uses of Source Site Describe the current and past uses of the site and nearby properties · Number of pages attached IV Soil pH Testing Results Describe the results of soil pH testing showing that the soil pH is within the range of 6.25 to 9.0 · Number of pages attached V Source Site Owner, Operator or Authorized Representative’s Certification Statement and Signature I (owner, operator or authorized representataive of source site) · Signing as · Printed Name · Date	3 yearsFill operation	UnknownIt must be on Illinois EPA’s form and format.	Unknown	None in the rules read	Lpc-662 form 4 sources Illinois EPA, LPC-662 Source Site Certification, IL 532-1855 Rev. 2/2025 (PDF) 35 Ill. Adm. Code 1100.205, certifications and load checking (LII) Illinois EPA, Clean Construction or Demolition Debris and frequently asked questions Illinois EPA, CCDD certification and registration forms
IllinoisLPC-663 Uncontaminated Soil CertificationSoil from potentially impacted propertyThe official form	Licensed Professional Engineer or Licensed Professional Geologist Fills in I, II, III and IV, and signs 34 required items I Source Location Information Project Name · Physical Site Location (address, including number and street) · City · State · Zip Code · County · Latitude (Decimal Degrees) · Longitude (-Decimal Degrees) · Identify how the lat/long data were determined II Owner/Operator Information for Source Site: Site Owner Name · Street Address · City · State · Zip Code · Phone · Contact II Owner/Operator Information for Source Site: Site Operator Name · Street Address · City · State · Zip Code · Phone · Contact III Basis for Certification and Attachments a. A Description of the soil sample points and how they were determined to be sufficient in number and appropriately located 35 Ill. Adm. Code 1100.610(a)] · b. Analytical soil testing results to show that soil chemical constituents comply with the maximum allowable concentrations established pursuant to 35 Ill. Adm. Code Part 1100, Subpart F and that the soil pH is within the range of 6.25 to 9.0 IV Certification Statement, Signature and Seal of Licensed Professional Engineer or Licensed Professional Geologist I, (name of licensed professional engineer or geologist) · Company Name · Street Address · City · State · Zip Code · Phone · Printed Name · Date	3 yearsFill operation	UnknownIt must be on Illinois EPA’s form and format.	UnknownSigned and sealed by a licensed PE or PG.	None in the rules read	Lpc-663 form 4 sources Illinois EPA, LPC-663 Uncontaminated Soil Certification, IL 532-2922 Rev. 2/2025 (PDF) 35 Ill. Adm. Code 1100.205, certifications and load checking (LII) Illinois EPA, Clean Construction or Demolition Debris and frequently asked questions Illinois EPA, CCDD certification and registration forms
IllinoisIllinois Non-Hazardous Special Waste ManifestNon-hazardous special wasteThe official form	Generator or offeror Fills in 1–5, 6–7, 8, 9–13 and 14–15, and signs Transporter 1 Fills in 16 and 17, and signs Transporter 2 (if used) Fills in 17, and signs Alternate facility (or generator) (if used) Fills in 18a and 18b–18c, and signs Designated facility owner or operator Fills in 19 and 20, and signs 51 required items 1–5 Generator 1. Generator Illinois ID Number · 2. Page 1 of · 3. Emergency Response Phone · 4. Manifest Number · 5. Generator’s Name and Mailing Address · Generator’s Phone 6–7 Transporters 6. Transporter 1 Company Name · Illinois Special Waste Hauling Permit Number 8 Designated Facility 8. Designated Facility Name and Site Address · Facility Illinois ID Number · Facility’s Phone 9–13 Waste 1 9b. U.S. DOT Description (including Proper Shipping Name, Hazard Class, ID Number, and Packing Group (if any)) · 10. Containers: No. · 10. Containers: Type · 11. Total Quantity · 12. Unit Wt./Vol. · 13. Illinois Waste Code 9–13 Waste 2 9b. U.S. DOT Description (including Proper Shipping Name, Hazard Class, ID Number, and Packing Group (if any)) · 10. Containers: No. · 10. Containers: Type · 11. Total Quantity · 12. Unit Wt./Vol. · 13. Illinois Waste Code 9–13 Waste 3 9b. U.S. DOT Description (including Proper Shipping Name, Hazard Class, ID Number, and Packing Group (if any)) · 10. Containers: No. · 10. Containers: Type · 11. Total Quantity · 12. Unit Wt./Vol. · 13. Illinois Waste Code 9–13 Waste 4 9b. U.S. DOT Description (including Proper Shipping Name, Hazard Class, ID Number, and Packing Group (if any)) · 10. Containers: No. · 10. Containers: Type · 11. Total Quantity · 12. Unit Wt./Vol. · 13. Illinois Waste Code 14–15 Special handling and generator’s/offeror’s certification Generator’s/Offeror’s Printed/Typed Name · Date 16 International Shipments Import to U.S. or Export from U.S. · Port of entry/exit 17 Transporter Acknowledgment of Receipt of Materials: Transporter 1 Transporter 1 Printed/Typed Name · Date 17 Transporter Acknowledgment of Receipt of Materials: Transporter 2 Transporter 2 Printed/Typed Name · Date 18b–18c Alternate Facility (or Generator) 18b. Alternate Facility (or Generator) · U.S. EPA ID Number · Facility’s Phone · 18c. Printed name of alternate facility (or generator) · Date 19 Non-Hazardous Waste Report Management Method Codes 19. Management Method Code, line 1 20 Designated Facility Owner or Operator Printed/Typed Name · Date	3 yearsGenerator, each transporter and the facility	UnknownThe facility may return Part 2 to the generator as a scan by email.	No: by handIllinois EPA’s instructions require a handwritten signature at item 15.	None in the rules read	Illinois non hazardous special waste manifest 4 sources Illinois EPA, Illinois Non-Hazardous Special Waste Manifest (PDF) Illinois EPA, Illinois Non-Hazardous Special Waste Manifest Instructions (PDF) 35 Ill. Adm. Code 809.501, manifests, records and reporting (LII) 35 Ill. Adm. Code 809.103, definitions (LII)
Canada
OntarioExcess soil hauling recordExcess soilAny layout with every item	Loading site owner or operator Fills in Where the soil was loaded, Hauler, Where the soil is going and Loading site confirmation, and signs Individual at the deposit site Fills in Deposit, and signs 22 required items Where the soil was loaded Location where the excess soil was loaded · Date loaded · Time loaded · Quantity of excess soil in the load · Load includes salt-impacted excess soil · Load includes asphalt-impacted excess soil · Contact at the loading site for questions about the load · Loading site contact telephone · Loading site contact email Hauler Corporation, partnership or firm transporting the excess soil · Driver’s name · Vehicle number plates Where the soil is going Location of the site where the load is to be deposited · Contact at the deposit site for questions about the deposit · Deposit site contact telephone · Deposit site contact email Loading site confirmation Name · For (loading site owner or operator) Deposit Date deposited · Time deposited · Name of the individual acknowledging the deposit · Telephone	2 yearsHauler, project leader, loading site and deposit site	YesThe record can be physical or electronic, including in an electronic tracking system.	Unknown	RPRA Excess Soil Registry (some projects)	Excess soil hauling record 2 sources Ontario Ministry of the Environment, Conservation and Parks, Excess soil transportation fact sheet (updated 18 September 2026) RPRA, 2026 program fees schedule, Excess Soil Registry (PDF)
OntarioHazardous waste manifestHazardous waste and liquid industrial wasteIssued by the regulator	Generator Creates the manifest and signs at pick-up Carrier Signs next Receiver Accepts or refuses the waste and signs on delivery 18 required items Generator Generator Number · Company Name · Facility Name · Facility Location Carrier Carrier: ECA Number · Carrier: Company Name Intended Receiver Receiver: ECA Number · Receiver: Company Name · This manifest includes waste previously refused by a receiver Waste Waste Class · Waste Type · Physical State · Description Shipping Information Shipping Name · Quantity Shipped · Quantity Shipped: unit Shipment Details Scheduled Shipment Date · Scheduled Arrival Date	No fixed periodHeld in the HWP Registry	In the regulator’s systemDigital only since 1 January 2023: paper manifests were replaced.	In the regulator’s systemIn the HWP Registry or the HazTrack app.	The HWP Registry	Ontario hazardous waste manifest 6 sources RPRA, Hazardous Waste Program: generators Ontario, Hazardous waste management: business and industry RPRA, Initiate Manifest as a Generator, HWP_WI25_R2 (PDF) RPRA, Sign Manifest as a Generator, HWP_WI06_R1 (PDF) RPRA, Confirm Waste Drop-Off (Accept All), HWP_WI32_R1 (PDF) RPRA, 2026 program fees schedule (PDF)
AlbertaHazardous waste manifestHazardous wasteIssued by the regulator	Consignor Part A, and signs all six copies at box 20 Carrier Part B, and signs box 26 Receiver Signs copies 3 to 6 on receipt 78 required items 1 A. Generator / consignor Registration No. / Provincial ID No. · Company name · Mailing address · City · Province · Postal code · Tel. No. · Shipping site address · Shipping site address: City · Shipping site address: Province · Shipping site address: Postal code 2 Intended Receiver / consignee Registration No. / Provincial ID No. · Company name · Mailing address · City · Province · Postal code · Tel. No. · Receiving site address · Receiving site address: City · Receiving site address: Province · Receiving site address: Postal code 3–10 Waste (i) 3. Prov. code (i) · 4. Shipping name (i) · 5. Class / Sub. class(es) (i) · 6. UN No. (i) · 7. Packing / risk gr. (i) · 8. Quantity shipped (i) · 8. Units: L or kg (i) · 9. Packaging: No. (i) · 9. Packaging: Codes Int.– ext. (i) · 10. Phys. state (i) 3–10 Waste (ii) 3. Prov. code (ii) · 4. Shipping name (ii) · 5. Class / Sub. class(es) (ii) · 6. UN No. (ii) · 7. Packing / risk gr. (ii) · 8. Quantity shipped (ii) · 8. Units: L or kg (ii) · 9. Packaging: No. (ii) · 9. Packaging: Codes Int.– ext. (ii) · 10. Phys. state (ii) 3–10 Waste (iii) 3. Prov. code (iii) · 4. Shipping name (iii) · 5. Class / Sub. class(es) (iii) · 6. UN No. (iii) · 7. Packing / risk gr. (iii) · 8. Quantity shipped (iii) · 8. Units: L or kg (iii) · 9. Packaging: No. (iii) · 9. Packaging: Codes Int.– ext. (iii) · 10. Phys. state (iii) 3–10 Waste (iv) 3. Prov. code (iv) · 4. Shipping name (iv) · 5. Class / Sub. class(es) (iv) · 6. UN No. (iv) · 7. Packing / risk gr. (iv) · 8. Quantity shipped (iv) · 8. Units: L or kg (iv) · 9. Packaging: No. (iv) · 9. Packaging: Codes Int.– ext. (iv) · 10. Phys. state (iv) 20–22 Shipment 20. Name of authorized person (print) · 20. Tel. No. · 21. Date shipped · 21. Time · 21. Scheduled arrival date 23–26 B. Carrier 23. Registration No. / Provincial ID No. · 23. Company name · 23. Mailing address · 23. City · 23. Province · 23. Postal code · 23. Tel. No. · 24. Vehicle Registration No. · 24. Prov. · 26. Name of authorized person (print) · 26. Tel. No.	2 yearsConsignor	No: paper formNumbered six-copy forms from the government, by post only.	On the paper form	The Government of Alberta	Alberta waste manifest form 3 sources Alberta, Hazardous waste: transportation Alberta, Sample Movement Document / Manifest Form, AEP (2007-20) (PDF) Waste Control Regulation, Alta Reg 192/1996, ss. 5 to 9 (PDF)
British ColumbiaHazardous waste manifestHazardous wasteIssued by the regulator	Consignor Part A, and signs box 20 Carrier Part B, and signs box 26 Receiver Part C on receipt 78 required items 1 A. Generator / consignor Registration No. / Provincial ID No. · Company name · Mailing address · City · Province · Postal code · Tel. No. · Shipping site address · Shipping site address: City · Shipping site address: Province · Shipping site address: Postal code 2 Intended Receiver / consignee Registration No. / Provincial ID No. · Company name · Mailing address · City · Province · Postal code · Tel. No. · Receiving site address · Receiving site address: City · Receiving site address: Province · Receiving site address: Postal code 3–10 Waste (i) 3. Prov. code (i) · 4. UN No. (i) · 5. Shipping name (i) · 6. Class / Sub. class(es) (i) · 7. Packing / risk gr. (i) · 8. Quantity shipped (i) · 8. Units: L or kg (i) · 9. Packaging: No. (i) · 9. Packaging: Codes (i) · 10. Phys. state (i) 3–10 Waste (ii) 3. Prov. code (ii) · 4. UN No. (ii) · 5. Shipping name (ii) · 6. Class / Sub. class(es) (ii) · 7. Packing / risk gr. (ii) · 8. Quantity shipped (ii) · 8. Units: L or kg (ii) · 9. Packaging: No. (ii) · 9. Packaging: Codes (ii) · 10. Phys. state (ii) 3–10 Waste (iii) 3. Prov. code (iii) · 4. UN No. (iii) · 5. Shipping name (iii) · 6. Class / Sub. class(es) (iii) · 7. Packing / risk gr. (iii) · 8. Quantity shipped (iii) · 8. Units: L or kg (iii) · 9. Packaging: No. (iii) · 9. Packaging: Codes (iii) · 10. Phys. state (iii) 3–10 Waste (iv) 3. Prov. code (iv) · 4. UN No. (iv) · 5. Shipping name (iv) · 6. Class / Sub. class(es) (iv) · 7. Packing / risk gr. (iv) · 8. Quantity shipped (iv) · 8. Units: L or kg (iv) · 9. Packaging: No. (iv) · 9. Packaging: Codes (iv) · 10. Phys. state (iv) 20–22 Shipment 20. Name of authorized person (print) · 20. Tel. No. · 21. Date shipped · 21. Time · 21. Scheduled arrival date 23–26 B. Carrier 23. Registration No. / Provincial ID No. · 23. Company name · 23. Mailing address · 23. City · 23. Province · 23. Postal code · 23. Tel. No. · 24. Vehicle Registration No. · 24. Prov. · 26. Name of authorized person (print) · 26. Tel. No.	2 yearsConsignor, carrier and receiver	No: paper formNumbered six-copy forms the government sells; the PDF online is only an example.	On the paper form	The Government of British Columbia	Bc hazardous waste manifest 5 sources B.C., Hazardous waste manifests (updated 19 March 2026) B.C., Hazardous waste resources: product list B.C., General Manifest Form (PDF) B.C., Hazardous waste manifests and forms guide (PDF) Hazardous Waste Regulation, B.C. Reg. 63/88, s. 46
Australia
VictoriaWaste recordReportable priority waste, such as asbestos and contaminated soilIssued by the regulator	Producer Creates the waste record before the waste is transported Transporter Assigns a driver, who records the pickup and drop-off Receiver Updates the record on delivery 16 required items Producer and emergency contact Person in management or control of the premises the waste is consigned from · Name of emergency contact · Emergency contact phone number Waste details Waste code · Waste description · Waste form · Packages Dangerous goods Dangerous goods Origin, amount and dispatch ANZSIC code · Estimated amount · Unit of waste · Dispatch date Pickup, transporter and receiver Pickup address · Transporter · Receiver · Permission site	No fixed periodHeld in Waste Tracker; the producer keeps a copy	In the regulator’s systemThe only way to record a load, unless EPA approves another system.	In the regulator’s systemEach party records its step in Waste Tracker.	EPA Waste Tracker	Waste tracker epa victoria 5 sources Waste Tracker (EPA Victoria, updated 24 April 2026) How to create a waste record using Waste Tracker (EPA Victoria) Duty to notify of a transaction for reportable priority waste (EPA Victoria) When Waste Tracker is not working (EPA Victoria) Environment Protection Regulations 2021, version 010: regulations 71–77, Schedules 5 and 7
QueenslandWaste transport certificateRegulated waste listed in Schedule 11Issued by the regulator	Generator Part 1, and lodges it with the department Transporter Part 2 Receiver Part 3, and lodges it with the department 18 required items Generator Generator’s name · Generator’s address · Local government area · Generator’s contact details The waste Type of waste · Waste code · Physical nature · Amount of the waste · Amount in · Dangerous goods Where the waste is going Name of the person the waste is to be transported to · Their address · Their contact details Transporter Transporter’s name · Transporter’s address · Transporter’s contact details · Transporter’s environmental authority number · Day the waste is given to the transporter	5 yearsGenerator, transporter and receiver	YesLodged in Online Services, or on the department’s paper certificate.	Unknown	The department’s Online Services	Waste transport certificate qld 7 sources Environmental Protection Regulation 2019, Chapter 5 Part 9 and Schedules 11 and 12 (current version) Waste generator obligations (Business Queensland) Waste transporter obligations (Business Queensland) Submitting waste tracking information (Business Queensland, updated 4 March 2025) Waste tracking in Online Services (Business Queensland) Waste tracking fees, from 1 July 2026 (Business Queensland) Order waste transport certificates (Queensland Government)
New South WalesIWTS asbestos movementAsbestos: 100 kg, or 10 m² of sheeting, in one loadIssued by the regulator	Transporter Creates the movement before the load leaves Receiver Confirms the load was tracked 11 required items Pick-up and drop-off Pick-up address · Receiving facility · Receiving facility address · Date of pick up · Date of drop off Driver and vehicle Driver licence number · Jurisdiction of issue · Driver’s mobile telephone number · Vehicle registration number The asbestos in this load Type of asbestos waste · Quantity	No fixed periodHeld in IWTS	In the regulator’s system	In the regulator’s systemThe transporter and receiver each record their step in IWTS.	IWTS	Asbestos waste tracking nsw 6 sources Asbestos and Waste Tyres Guidelines, version 3, 28 February 2024 (NSW EPA) Tracking waste tyres and asbestos waste (NSW EPA, updated 14 August 2024) Tracking asbestos waste using the Integrated Waste Tracking Solution (NSW EPA, updated 16 August 2024) Integrated Waste Tracking Solution (NSW EPA) Transport certificates (NSW EPA) Disposing of household asbestos form (NSW EPA)

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ComplyOnSite. Waste paperwork by jurisdiction. Updated 7 October 2026. https://complyonsite.com/data/waste-paperwork. Accessed [day month year]. Source: regulators’ published rules, forms and guidance, linked from each row.