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Welding hot work permit example

Completed permits for common jobs: both sheets, filled in and cancelled. Read one, download it, then issue your own from the blank.

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Welding hot work permit example

Welding a steel beam in a basement

MIG welding during a refurbishment, with fume extraction and the office above checked too.

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What to change

  • Your site and exact location
  • The precautions that do not apply, and why
  • Who issues it and who accepts it

Sources

Checked

  1. Hot Work PermitHollins & Reed Contracting LtdPermit no.HR-0418SiteUnit 3, Canal Side Business ParkExact locationBasement, beam at grid line C4DetailsContractorValid toIssued toRAMS refValid fromFire risk refHollins & ReedPriya Shah13/10/26 08:0013/10/26 17:00HR-RAMS-08HR-FRA-03The workHot work to be doneMethodWhy cold methods failWeld two stiffener plates to the existing steel beam, to the engineer’s drawing S-04.Old bracket ground off. MIG welding with argon-mix gas. One welder, one fire watcher.The drawing calls for welded plates. Bolts need holes the flange cannot take.HazardsCombustibles in 10 mRoof or wall liningsOpenings and voidsBelow, behind wallsFlammables nearbySprinklers, alarmsDust or lintOccupied buildingPrecautionsDoneByCombustibles removed or coveredFloors swept, combustible floors coveredOpenings and voids sealedNon-combustible screens upDetectors isolated: who restores themGas cylinders secured and checkedTwo extinguishers within reach: typeFire watcher named, breaks coveredHow to raise the alarmHot work ends 2 hours before day endOthers shielded from arc and sparksFume: LEV or RPEPermit shown at the workReece OllertonReece OllertonReece OllertonReece OllertonDan Hollins, zone 1 onlyPriya ShahCO2 and dry powderReece OllertonBreak glass, ring 999Priya Shah, screensLEV and RPE, bothEquipmentExtinguishersThermal cameraFire blanketWelding screensHose reelGas detectorOther conditionsNo flammable gas below ground. Extraction at the weld, ducted outside. Welder wears RPE as well.Riser boarded. Watcher checks the office above and behind the riser wall. Site office 0161 496 0142.Sign-offNameSignatureDateTimeIssued: precautions checkedAccepted: permit understoodDan Hollinssigned13/10/2607:50Priya Shahsigned13/10/2607:55Worked example of a made-up job. Not a permit. · Page 1 of 2
  2. Hot Work PermitHollins & Reed Contracting LtdPermit no.HR-0418SiteUnit 3, Canal Side Business ParkExact locationBasement, beam at grid line C4WhenTimeByResultFire watch: continuous for 1 hour, then a check at 2 hoursDuring breaksEnd of hot work1 hour after the end2 hours after the end12:00 to 12:30Reece OllertonStopped for the break. Watched basementand riser. Nothing found.14:30Reece OllertonWelding finished. Continuous watch started.15:30Reece OllertonWatch kept the whole hour. Office aboveand riser checked.16:30Dan HollinsBasement, riser and office above checked.Nothing found.CancellationWork stopped atArea checked, images keptDetectors restored byEquipment removed14:30 on 13 October. Plates welded.Walked at 16:30. Two thermal images of the riser in the job file.Dan Hollins. Back on 12:00, off again 12:30, back on 14:35. Panel normal.Welder, cylinder and screens out by 15:00. Riser boards stay.HandbackArea returned toNotesDan Hollins, for the next tradeWelds to be inspected by the engineer. Not part of this permit.Sign-offNameSignatureDateTimeExtended: new end timeCancelled: area checkedHanded back: area returnedNot extendedDan Hollinssigned13/10/2616:35Dan Hollinssigned13/10/2616:40Worked example of a made-up job. Not a permit. · Page 2 of 2

The same sheet as text

Worked example of a made-up job. Not a permit.

Sheet 1: Hot Work Permit

Hollins & Reed Contracting Ltd

  1. Permit no.HR-0418
  2. SiteUnit 3, Canal Side Business Park
  3. Exact locationBasement, beam at grid line C4

Details

  1. ContractorHollins & Reed
  2. Issued toPriya Shah
  3. Valid from13/10/26 08:00
  4. Valid to13/10/26 17:00
  5. RAMS refHR-RAMS-08
  6. Fire risk refHR-FRA-03

The work

  1. Hot work to be doneWeld two stiffener plates to the existing steel beam, to the engineer’s drawing S-04.
  2. MethodOld bracket ground off. MIG welding with argon-mix gas. One welder, one fire watcher.
  3. Why cold methods failThe drawing calls for welded plates. Bolts need holes the flange cannot take.

Hazards

  1. Combustibles in 10 mYes
  2. Openings and voidsYes
  3. Flammables nearbyNo
  4. Dust or lintNo
  5. Roof or wall liningsNo
  6. Below, behind wallsYes
  7. Sprinklers, alarmsYes
  8. Occupied buildingYes

Precautions

  1. Combustibles removed or coveredDone: yes. By: Reece Ollerton
  2. Floors swept, combustible floors coveredDone: yes. By: Reece Ollerton
  3. Openings and voids sealedDone: yes. By: Reece Ollerton
  4. Non-combustible screens upDone: yes. By: Reece Ollerton
  5. Detectors isolated: who restores themDone: yes. By: Dan Hollins, zone 1 only
  6. Gas cylinders secured and checkedDone: yes. By: Priya Shah
  7. Two extinguishers within reach: typeDone: yes. By: CO2 and dry powder
  8. Fire watcher named, breaks coveredDone: yes. By: Reece Ollerton
  9. How to raise the alarmDone: yes. By: Break glass, ring 999
  10. Hot work ends 2 hours before day endDone: yes
  11. Others shielded from arc and sparksDone: yes. By: Priya Shah, screens
  12. Fume: LEV or RPEDone: yes. By: LEV and RPE, both
  13. Permit shown at the workDone: yes

Equipment

  1. ExtinguishersYes
  2. Fire blanketYes
  3. Hose reelNo
  4. Gas detectorNo
  5. Thermal cameraYes
  6. Welding screensYes

Other conditions

  1. No flammable gas below ground. Extraction at the weld, ducted outside. Welder wears RPE as well.
  2. Riser boarded. Watcher checks the office above and behind the riser wall. Site office 0161 496 0142.

Sign-off

  1. Issued: precautions checkedName: Dan Hollins. Signature: signed. Date: 13/10/26. Time: 07:50
  2. Accepted: permit understoodName: Priya Shah. Signature: signed. Date: 13/10/26. Time: 07:55

Sheet 2: Hot Work Permit

Hollins & Reed Contracting Ltd

  1. Permit no.HR-0418
  2. SiteUnit 3, Canal Side Business Park
  3. Exact locationBasement, beam at grid line C4

Fire watch: continuous for 1 hour, then a check at 2 hours

  1. During breaksTime: 12:00 to 12:30. By: Reece Ollerton. Result: Stopped for the break. Watched basement and riser. Nothing found.
  2. End of hot workTime: 14:30. By: Reece Ollerton. Result: Welding finished. Continuous watch started.
  3. 1 hour after the endTime: 15:30. By: Reece Ollerton. Result: Watch kept the whole hour. Office above and riser checked.
  4. 2 hours after the endTime: 16:30. By: Dan Hollins. Result: Basement, riser and office above checked. Nothing found.

Cancellation

  1. Work stopped at14:30 on 13 October. Plates welded.
  2. Area checked, images keptWalked at 16:30. Two thermal images of the riser in the job file.
  3. Detectors restored byDan Hollins. Back on 12:00, off again 12:30, back on 14:35. Panel normal.
  4. Equipment removedWelder, cylinder and screens out by 15:00. Riser boards stay.

Handback

  1. Area returned toDan Hollins, for the next trade
  2. NotesWelds to be inspected by the engineer. Not part of this permit.

Sign-off

  1. Extended: new end timeName: Not extended
  2. Cancelled: area checkedName: Dan Hollins. Signature: signed. Date: 13/10/26. Time: 16:35
  3. Handed back: area returnedName: Dan Hollins. Signature: signed. Date: 13/10/26. Time: 16:40

What a completed permit shows

  • Who issued it and who accepted
  • What was checked first, and what did not apply
  • The record while it ran (fire watch, gas tests, inspections)
  • How it was cancelled and handed back

Two ways to run your permits

On paper, from this book

Print the two sheets, number them and issue one for each job.

Get the blank

Keep the day’s record

Note each permit issued and cancelled in Site Diary, with photos of the area.

Open Site Diary

Permit to work example questions

Are these real permits?

No. Every job, company, person and address here is made up, and so is every reading. They show what goes in each box.

Can I issue one of these as it is?

No. A permit is written for one job, one place, one time. Issue your own from the blank, after checking the place yourself.

What makes a permit invalid?

It covers only the job, the place and the time written on it. If the time runs out or the work changes, stop, then extend it or issue a new one once it is checked as safe. HSE: HSG250.

How long does a hot work fire watch last?

At least an hour of continuous watching after the hot work ends, then at least one more check two hours after the end. HSE: HSG168.

Where is the blank?

On the permit to work template page. Add your logo, then print it or download it.