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Single waste transfer note template

Waste Transfer NoteNote no.Site or jobA. The wasteDescription of the wasteEWC codeQuantityLoose, or kind of containerB. Transferor, current holderNameAddressSIC codePermit or registration no.Tick what appliesProducerPermit holderImporterExempt operatorTransporterRegistered carrierLocal authorityBroker or dealerC. Transferee, person collectingNameAddressCarrier reg. or permit no.Tick what appliesProducerPermit holderImporterExempt operatorTransporterRegistered carrierLocal authorityBroker or dealerD. The transferPlace of transferDateTimeBroker or dealer, and numberWaste hierarchySigning confirms the transferor has met the regulation 12 dutySignaturesNameSignatureDateTransferorTransfereeNot for hazardous waste. Both sides keep a copy for at least 2 years.

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What a waste transfer note must record

  1. The waste

    • A description of it
    • Its EWC code
    • How much there is
    • Loose, or the kind of container

  2. Who hands it over

    • Name and address
    • SIC code
    • What they are, such as producer
    • Permit or registration number, if any

  3. Who takes it

    • Name and address
    • What they are, such as registered carrier
    • Carrier registration or permit number, if any

  4. The transfer

    • Place, date and time
    • Confirmation that the waste hierarchy was applied
    • Both signatures

Written for England and Wales, from Regulation 35 of the Waste Regulations 2011 and the waste duty of care code. For Scotland or Northern Ireland, use the transfer note on your phone.

Single note or annual note

Single note

One load, one note. Use it for a one-off clearance, or whenever the waste or the carrier changes.

Use the single note

Annual note

One note for regular transfers of the same waste with the same carrier, for up to 12 months. It is also called a season ticket. Write the time and quantity of each collection on the second sheet.

Use the annual note

Waste transfer note questions

Who keeps it, and for how long?

Both sides. The person handing the waste over and the person taking it each keep the note or a copy for at least 2 years, and must show it within 7 days if the Environment Agency, Natural Resources Wales or the council asks.

Is a transfer note needed for every skip?

Yes for a business, each time waste passes to someone else, unless an annual note covers it. A householder clearing their own home needs no note. An annual note suits regular skips of the same waste with the same carrier. No note is needed if the waste stays with the same business, though it is good practice to keep a record.

Does a template make it legal?

No. The note only records the transfer. It has to be accurate, complete and signed by both sides, and you still need to check the carrier is registered. Hazardous waste needs a consignment note instead.

Can the carrier fill it in?

Yes. Anyone can write it in, and an invoice can do the job if it holds everything. Both sides still agree the description and sign, so check it before you sign.