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Daily sign-in sheet example

A filled sign-in sheet and induction register for one job. Read one, download it, then keep your own on paper or by phone.

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Daily sign-in sheet

Eight people and two visitors signed in and out for one day.

Sign in by phoneDownload PDFDownload ExcelDownload Word

What to change

  • Your job, date and site address
  • Your own columns for lunch, who a visitor came to see and their badge number
  • A fresh sheet each morning, one line for each arrival

Sources

Checked

  1. Daily Sign-in SheetHollins & Reed Contracting LtdDateMonday 7 September 2026Contract nameHouse extension, House 2Site addressHouse 2, Thornley Vale Estate, StockportNameCompanyTime inSignatureLunchTime outSignature outVisitingBadge no.Dan HollinsHollins & ReedContracting Ltd07:30signed12:30 to 13:0017:00signedReece OllertonHollins & ReedContracting Ltd08:00signed12:30 to 13:0016:30signedJoe PenkethHollins & ReedGroundworks Ltd08:00signed12:30 to 13:0016:30signedAaron MellorHollins & ReedGroundworks Ltd08:00signed12:30 to 13:0016:30signedTom BirtlesHollins & ReedGroundworks Ltd08:00signed12:30 to 13:0016:30signedSte KenyonHollins & ReedGroundworks Ltd08:00signed12:30 to 13:0016:30signedHelen AshworthCouncil building control08:40signed09:05signedDan HollinsV1Gary SidebothamHollins & Reed ConcretePumping Ltd09:00signed12:30signedPaul HeywoodHollins & Reed ConcreteLtd10:32signed11:50signedNeil GreenhalghThornley Vale EstatesLtd14:50signed15:15signedDan HollinsV2Worked example of a made-up job. Not a record of real work.

The same sheet as text

Worked example of a made-up job. Not a record of real work.

Daily Sign-in Sheet

Hollins & Reed Contracting Ltd

  1. DateMonday 7 September 2026
  2. Contract nameHouse extension, House 2
  3. Site addressHouse 2, Thornley Vale Estate, Stockport

Name

  1. Dan HollinsCompany: Hollins & Reed Contracting Ltd. Time in: 07:30. Signature: signed. Lunch: 12:30 to 13:00. Time out: 17:00. Signature out: signed
  2. Reece OllertonCompany: Hollins & Reed Contracting Ltd. Time in: 08:00. Signature: signed. Lunch: 12:30 to 13:00. Time out: 16:30. Signature out: signed
  3. Joe PenkethCompany: Hollins & Reed Groundworks Ltd. Time in: 08:00. Signature: signed. Lunch: 12:30 to 13:00. Time out: 16:30. Signature out: signed
  4. Aaron MellorCompany: Hollins & Reed Groundworks Ltd. Time in: 08:00. Signature: signed. Lunch: 12:30 to 13:00. Time out: 16:30. Signature out: signed
  5. Tom BirtlesCompany: Hollins & Reed Groundworks Ltd. Time in: 08:00. Signature: signed. Lunch: 12:30 to 13:00. Time out: 16:30. Signature out: signed
  6. Ste KenyonCompany: Hollins & Reed Groundworks Ltd. Time in: 08:00. Signature: signed. Lunch: 12:30 to 13:00. Time out: 16:30. Signature out: signed
  7. Helen AshworthCompany: Council building control. Time in: 08:40. Signature: signed. Time out: 09:05. Signature out: signed. Visiting: Dan Hollins. Badge no.: V1
  8. Gary SidebothamCompany: Hollins & Reed Concrete Pumping Ltd. Time in: 09:00. Signature: signed. Time out: 12:30. Signature out: signed
  9. Paul HeywoodCompany: Hollins & Reed Concrete Ltd. Time in: 10:32. Signature: signed. Time out: 11:50. Signature out: signed
  10. Neil GreenhalghCompany: Thornley Vale Estates Ltd. Time in: 14:50. Signature: signed. Time out: 15:15. Signature out: signed. Visiting: Dan Hollins. Badge no.: V2

Construction site register format

No law sets a format. If you use a register for site inductions and a fire roll call, these columns do the job.

  • Name and company

    Shows who was let in. The principal contractor must take the necessary steps to keep unauthorised people off the site.

    CDM 2015, regulation 13(4)

  • Time in and time out

    Gives you the people to count after an evacuation. HSE’s fire guidance gives checking off against site security logs brought to the assembly point as one way to confirm everyone is there.

    HSE, Fire safety in construction (HSG168), paragraph 308

  • Visiting and badge number

    Shows who a visitor came to see and which badge is still out. HSE says a visitor’s induction should fit the visit, and an escorted visitor needs the main hazards and controls.

    HSE, Managing health and safety in construction (L153), paragraph 134

  • Induction date and signature

    The principal contractor must make sure a suitable site induction is given, and a contractor gives it where the principal contractor has not. The law does not ask for a record of it. A date and a signature show it was done.

    CDM 2015, regulation 15(9)

  • Only what you need

    Data protection law says to collect only the personal data you need. These examples write shown once a card has been seen, not its number.

    ICO, data minimisation

Two ways to keep your register

On paper, from the template

  • Works with no signal and no phone
  • Nothing to set up. Print a sheet and leave a pen
  • Names can be hard to read, and the sheet has to reach the assembly point

By phone with Site Register

  • People scan one QR code and sign in on their own phone
  • Who is on site now, on your phone, for the roll call
  • The day’s sheet as PDF or CSV, with signatures if you ask for them
See Site Register

Site register example questions

Are these real jobs?

No. Every job, company and person here is made up. Both sheets are for the same job, so the names agree.

Does the law say I need a site register?

No law names one or sets a format. CDM 2015 asks for a site induction and for steps to keep unauthorised people off the site, and a register helps you show who was inducted and who was let in.

Should visitors sign in?

Yes, if you use the sheet to count people after an evacuation. Anyone missing from it is missing from the count.

What is the difference between the two sheets?

The sign-in sheet says who was on site that day. The induction register says who has been inducted on the job, and each person goes on it once.

Can I use one as it is?

No. Write in the people on your site. Use an example to see what goes in each column.

Excel, Word or PDF?

PDF to read or print. Word or Excel to change the page.

Where is the blank?

On the construction site register template, with your logo and columns.