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Site induction register example

A filled sign-in sheet and induction register for one job. Read one, download it, then keep your own on paper or by phone.

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Site induction register

Everyone inducted on the job, with visitors and cards shown.

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What to change

  • Your job, contract number and principal contractor
  • Write shown once you have seen a card, not its number
  • Date and signature on the day of the induction

Sources

Checked

  1. Site Induction RegisterHollins & Reed Contracting LtdContract nameHouse extension, House 2Contract numberHR-2407Principal contractorHollins & Reed Contracting LtdDateNameCompanyTradeCSCS card no.Card expiryInductedSignature24/08/26Dan HollinsHollins & Reed ContractingLtdSite managershownMar 2029Yessigned24/08/26Reece OllertonHollins & Reed ContractingLtdBanksmanshownNov 2027Yessigned24/08/26Joe PenkethHollins & ReedGroundworks LtdGroundworkershownJun 2028Yessigned24/08/26Aaron MellorHollins & ReedGroundworks LtdGroundworkershownFeb 2027Yessigned24/08/26Tom BirtlesHollins & ReedGroundworks LtdGroundworkershownSep 2028Yessigned26/08/26Helen AshworthCouncil building controlBuilding controlNot askedYessigned01/09/26Ste KenyonHollins & ReedGroundworks LtdGroundworkershownJan 2028Yessigned07/09/26Gary SidebothamHollins & Reed ConcretePumping LtdPump operatorshownOct 2027Yessigned07/09/26Paul HeywoodHollins & Reed ConcreteLtdWagon driverNot askedYessigned07/09/26Neil GreenhalghThornley Vale Estates LtdClient’s surveyorNot askedYessignedWorked example of a made-up job. Not a record of real work.

The same sheet as text

Worked example of a made-up job. Not a record of real work.

Site Induction Register

Hollins & Reed Contracting Ltd

  1. Contract nameHouse extension, House 2
  2. Contract numberHR-2407
  3. Principal contractorHollins & Reed Contracting Ltd

Date

  1. 24/08/26Name: Dan Hollins. Company: Hollins & Reed Contracting Ltd. Trade: Site manager. CSCS card no.: shown. Card expiry: Mar 2029. Inducted: Yes. Signature: signed
  2. 24/08/26Name: Reece Ollerton. Company: Hollins & Reed Contracting Ltd. Trade: Banksman. CSCS card no.: shown. Card expiry: Nov 2027. Inducted: Yes. Signature: signed
  3. 24/08/26Name: Joe Penketh. Company: Hollins & Reed Groundworks Ltd. Trade: Groundworker. CSCS card no.: shown. Card expiry: Jun 2028. Inducted: Yes. Signature: signed
  4. 24/08/26Name: Aaron Mellor. Company: Hollins & Reed Groundworks Ltd. Trade: Groundworker. CSCS card no.: shown. Card expiry: Feb 2027. Inducted: Yes. Signature: signed
  5. 24/08/26Name: Tom Birtles. Company: Hollins & Reed Groundworks Ltd. Trade: Groundworker. CSCS card no.: shown. Card expiry: Sep 2028. Inducted: Yes. Signature: signed
  6. 26/08/26Name: Helen Ashworth. Company: Council building control. Trade: Building control. CSCS card no.: Not asked. Inducted: Yes. Signature: signed
  7. 01/09/26Name: Ste Kenyon. Company: Hollins & Reed Groundworks Ltd. Trade: Groundworker. CSCS card no.: shown. Card expiry: Jan 2028. Inducted: Yes. Signature: signed
  8. 07/09/26Name: Gary Sidebotham. Company: Hollins & Reed Concrete Pumping Ltd. Trade: Pump operator. CSCS card no.: shown. Card expiry: Oct 2027. Inducted: Yes. Signature: signed
  9. 07/09/26Name: Paul Heywood. Company: Hollins & Reed Concrete Ltd. Trade: Wagon driver. CSCS card no.: Not asked. Inducted: Yes. Signature: signed
  10. 07/09/26Name: Neil Greenhalgh. Company: Thornley Vale Estates Ltd. Trade: Client’s surveyor. CSCS card no.: Not asked. Inducted: Yes. Signature: signed

Construction site register format

No law sets a format. If you use a register for site inductions and a fire roll call, these columns do the job.

  • Name and company

    Shows who was let in. The principal contractor must take the necessary steps to keep unauthorised people off the site.

    CDM 2015, regulation 13(4)

  • Time in and time out

    Gives you the people to count after an evacuation. HSE’s fire guidance gives checking off against site security logs brought to the assembly point as one way to confirm everyone is there.

    HSE, Fire safety in construction (HSG168), paragraph 308

  • Visiting and badge number

    Shows who a visitor came to see and which badge is still out. HSE says a visitor’s induction should fit the visit, and an escorted visitor needs the main hazards and controls.

    HSE, Managing health and safety in construction (L153), paragraph 134

  • Induction date and signature

    The principal contractor must make sure a suitable site induction is given, and a contractor gives it where the principal contractor has not. The law does not ask for a record of it. A date and a signature show it was done.

    CDM 2015, regulation 15(9)

  • Only what you need

    Data protection law says to collect only the personal data you need. These examples write shown once a card has been seen, not its number.

    ICO, data minimisation

Two ways to keep your register

On paper, from the template

  • Works with no signal and no phone
  • Nothing to set up. Print a sheet and leave a pen
  • Names can be hard to read, and the sheet has to reach the assembly point

By phone with Site Register

  • People scan one QR code and sign in on their own phone
  • Who is on site now, on your phone, for the roll call
  • The day’s sheet as PDF or CSV, with signatures if you ask for them
See Site Register

Site register example questions

Are these real jobs?

No. Every job, company and person here is made up. Both sheets are for the same job, so the names agree.

Does the law say I need a site register?

No law names one or sets a format. CDM 2015 asks for a site induction and for steps to keep unauthorised people off the site, and a register helps you show who was inducted and who was let in.

Should visitors sign in?

Yes, if you use the sheet to count people after an evacuation. Anyone missing from it is missing from the count.

What is the difference between the two sheets?

The sign-in sheet says who was on site that day. The induction register says who has been inducted on the job, and each person goes on it once.

Can I use one as it is?

No. Write in the people on your site. Use an example to see what goes in each column.

Excel, Word or PDF?

PDF to read or print. Word or Excel to change the page.

Where is the blank?

On the construction site register template, with your logo and columns.